COVID-19 FAQs: Formation

1. How do the exams take place?

Exams dates

Find all the latest information on the organization of examinations in this post from the DEPE (Direction de l'Enseignement et du Suivi des Parcours Étudiants) and on your faculty's website.

Exams organization

At this point, classroom exams are not possible. Examinations will be organized remotely, while ensuring the principle of equal treatment for all students, regarding the nature of the exams, their number, their content, their coefficient or their organisation. In that context, adjustments will be made.

General principles:

  • Even semesters (2nd, 4th, 6th and 8th) will be neither neutralized nor automatically validated, as both neutralization and automatic validation are against the law (Article L. 613-1 of the Educational Code).
  • Exams for even semesters and for 2nd session will be over no sooner than the end of June and no later than mid-July.
  • You will not be evaluated on teachings you did not receive this semester, whether through in-person classes before the confinement, or in online classes afterwards.
  • Evaluations will be conducted with benevolence and fairness.

Each training year is a specific situation. Each pedagogical team is working on adapting examination’s forms, considering those specificities. You will be informed of the examinations' new modalities and dates no later than 15 days before the date of the exams.

Furthermore, orals and juries planned for the end of August and September are maintained (professional degree and master degree).

Despite this unprecedented and degraded context, the University of Rouen Normandy remains committed to following the academic calendar, so that:

  • Students can have a summer job
  • Bachelor degree’s students can apply to extern master degrees

For those reasons, most of the examinations (1st and 2nd session or “second chance” for bachelor degrees) will take place by the end of June 2020.

Be assured that our priority is to be benevolent as well as being fair, to avoid you being prejudiced by this unprecedented situation.

"Prevented" students

We invite those among you who could not follow all classes or some classes during the confinement period to both inform your administration and to answer a survey that will allow you to identify yourself as a “prevented student”. You can find the survey here.

This will imply that you will not take this or these exams, and that you will therefore not be noted on the online exams for which you declare yourself “prevented”. However, you will need to be evaluated on these subjects and we draw to your attention that, in these cases, some evaluations and some juries will probably not be held before September.

Doctorate / HDR/ Exercise Thesis

> Please refer to Research section

Exam modalities’ adjustments for students with disabilities

Whether the examinations take place remotely or not, medical advices related to exams' adjustments for students with disabilities remain valid. The “Mission Handicap” committee can offer solutions to pedagogical teams to adapt remote examinations to each specific situation.

All those dispositions are implemented with benevolence so that examinations remain equal with a simple organization.

Contact: handicap@univ-rouen.fr

2. Internship

If your internship cannot take place, your academic year will not be compromised. The educational team of your course will offer options to you (modification of internship duration, planning, teaching or evaluation), while maintaining equity between all students of your  graduating class.

Reminder : internship agreements are not work contracts. Intern students should not occupy a full-time job or replace an employee. They should not come under business continuity plan as they should not be essential for the activity.

2-A. Medical, pharmaceutical or midwifery internship

The UFR Santé has informed you of specific dispositions. Information will be updated if necessary.

2-B. Ongoing internships, what are the instructions?

The University of Rouen Normandy had suspended internships within companies during quarantine. They are now allowed again since May the 11th.

However, your health and that of your family remain a priority.

Internship resumption within companies or combining home-based work and in-person work will be implemented, in tandem with your academic advisor and your internship tutor, in order to find the best conditions for you to accomplish your missions as well as respecting government’s instructions.

In a general way, in-person internship will be permitted only if three conditions are met:

  1. If your health allows it. As a reminder, the Preventive Health Service of the University (SUMPPS) stays at your disposal if needed.
  2. If your host organization (company, association, public institution, etc.) is able to ensure your management.
  3. If your host organization commits to observe safety conditions to welcome you, respecting sanitary rules and recommendations from the government (you can refer to the fiches conseils métiers et guides pour les salariés et les employeurs available on the Ministry of Labour website). They have to provide you with individual protection equipment, ensure worksite hygiene and health safety and apply all useful and necessary measures to this end.

If in-person internship resumption is possible, we invite you to contact your academic advisor and your internship tutor in order to determine resumption conditions. Those have to be recorded with an additional clause in your internship contract. But for now, given the time it can take to get a signature, written commitment from your host organization to respect safety measures for your health will be enough to allow you to go back to your internship in-person.

Your host organization must provide you with a travel proof if your internship takes place further than 100 km from your residence or for any other trip beyond 100 km.

2-C. My internship did not start yet, what should I do?

Ask your host organization that your internship meet the conditions mentioned before (3-B). If this is not possible, contact your host organization and your academic advisor to report the internship or to do your internship from home.

You must inform your administration and your internship supervisor of your situation and difficulties you may encounter. 

2-D. Can I do (or extend) my internship beyond August 31st?

If you sign up again next year for higher education, your internship must end no later than August 31st.

If you are finishing your studies and you were not able to do your internship (or if your internship was shortened), you are allowed to do an internship (or extend your internship) until December 31st 2020. This additional and optional internship, undertaken on your own initiative, will neither give right to ECTS credits nor reconsider jury’s decisions for the exams of the academic year 2019-2020.

If you are in a course leading to professional card or title, make inquiries to your academic administration.

2-E. My internship was interrupted, what are the consequences?

According to the article L124-15 of the educational code, the interrupted time might be validated. Tolerance can be considered regarding the duration of the internship when ordered by regulation.

If your internship cannot take place following the initial conditions, your academic year will not be compromised. Options (modification of internship duration, planning, teaching or evaluation) will be offered to you by the educational team of your course.

These terms are determined by the educational team. Students will be informed by their educational manager.

2-F. Because of the crisis I could not find a host organization for my internship. What are the consequences?

Unexecuted internships could be replaced with an alternative form to validate your degree (for instance: teaching project, essay or academic work related to professional activity, MOOC, etc.).

Pedagogical teams set up modalities. Each student is informed by the educational manager of his studies. . 

2-G. I am doing/was supposed to do my internship abroad, what should I do? 

If you are abroad for your internship: European borders reopened on June 15, and international borders will reopen on July 1st. Please contact the Interntional Service (Direction des relations internationales et de a coopération - DRIC) to answer your questions.

Find more information on internships and interruptions in this FAQs document (in French) form Ministère de l’Enseignement supérieur, de la recherche et de l’innovation (15th April, 2020).

3. I am in a wok-study training course, what should I do?

Student-apprentice activity during his time in the company

As a student-apprentice you are considered as an employee of the company: you have to adapt your activity to measures taken by your employer. You may have to work partially or telework.

Student-apprentice activity during university time

Teaching classes are cancelled and replaced with distance courses.

  • Two situations are possible for distance courses. In agreement with the employer:
    • Student can take distance courses from home (if they have the equipment).
    • Student can follow the courses in the company, when it is possible and if the company can make the equipment available. 
  • When distance courses cannot be held: the student goes to the company. When possible, training time will be made up from time planned for the company subsequently.

As far as possible:

  • Delayed teaching must be minimized in order to avoid cancellation, as the remaining time might require it.
  • Distance courses should be regrouped together by half-day to help students' and companies’ organization.

Educational managers have to make sure that every student can follow distance courses in good conditions and that their employer frees enough time for them to follow courses.

For any question, please contact alternance@univ-rouen.fr, or refer to Foire Aux Questions mise en place par le Ministère du Travail pour les apprentis

4. I am employed/unemployed and I'm following a professional training at the Rouen University

If you started a training, whatever your status is (job seeker registered to Pole Emploi or not, employed, in a work-study training, etc.), and if the University can maintain distance-learning courses through digital tools, you continue your training.

If training is interrupted, the employee who is training on working time must contact his employer to see if they are going back to his regular work or if they adapt their work regarding the situation.

To know if you retain your salary, you have to contact your usual intermediary (Pole Emploi adviser, training department in your company, training department in your region, etc.).

If you were supposed to begin a training in a few weeks, you will be informed if it is maintained or not.

Please consult regularly the website of the Ministère du Travail (in French) to know all about measures taken by the government on formation and work. Regularly updated FAQs will answer the questions of students-apprentices, interns and companies.